How to monitor job postings automatically

What is automatic job monitoring?

Automatic job monitoring means getting notified the moment companies post new jobs that match your criteria—without manually checking job boards every day.

Instead of refreshing LinkedIn, Indeed, or company career pages, you set up alerts once and receive notifications in real-time via Slack, email, your CRM, or any other system.

Timing matters. Whether you're in sales or recruiting, being first to know about a new job posting gives you a competitive advantage.

Why monitor job postings automatically?

Sales prospecting

When a company posts a job, it signals three things: budget, need, and timing.

A company hiring a "Data Engineer with Snowflake experience" has budget for data infrastructure. If you sell data tools, this is a warm lead. The job posting tells you exactly what they need before they even know you exist.

Recruiting agencies

Track companies actively hiring in your specialty. When you see a new opening, you can reach out to place candidates before competitors know the role exists.

IT services and consulting

Job postings reveal development needs. A company hiring multiple React developers likely has a backlog of frontend work—and may consider outsourcing to move faster.

Competitive intelligence

Monitor competitors' hiring patterns to understand their strategy. Are they scaling sales? Building a new product line? Expanding to new markets? Job postings reveal it all.

How to set up automatic job monitoring

TheirStack's webhooks let you get real-time notifications when new jobs match your criteria. Here's how to set it up:

Create a job search with your criteria

Go to Job Search and add filters for the jobs you want to monitor:

• Job title: e.g., "Data Engineer", "Sales Manager", "DevOps"
• Location: Country, state, or city
• Company filters: Industry, size, funding stage, technologies used
• Job description keywords: Specific skills or tools mentioned

Create a job search

Save the search

Click the Save button to save your search. The search must be saved before you can create a webhook.

Create a webhook from the saved search

Click the Webhooks button in the top right corner of your saved search.

Configure webhook settings

• Trigger once per company: Enable this for sales workflows. You'll get one notification per company, not one per job. Perfect for outreach where you only need to know a company is hiring, not every individual role.

• Choose where to start:

  • From now on: Only new jobs posted after you create the webhook
  • All time: Include existing jobs that already match your search, plus all future jobs

• Webhook URL: The endpoint where you want to receive notifications (your automation tool, CRM, or custom system)

Connect to your destination

Paste the webhook URL from your destination system. TheirStack works with:

• Make - Visual automation platform with 1000+ integrations
• Zapier - Connect to 5000+ apps
• N8N - Open-source workflow automation
• Slack - Via Make, Zapier, or direct webhook
• CRMs (Salesforce, HubSpot) - Via automation tools or direct API
• Custom endpoints - Any system that accepts webhooks

Click "Send test event" to verify your connection works.

Wait for new jobs

Once configured, you'll receive notifications in real-time as new jobs match your criteria.

For a detailed walkthrough, see How to set up a webhook.

Where to send job alerts

Slack

Get instant team notifications when relevant jobs are posted. See our guide: How to send jobs to Slack.

CRM (Salesforce, HubSpot)

Automatically create leads or contacts when companies post jobs matching your ICP. Use Make or Zapier to connect TheirStack webhooks to your CRM.

Email

Route webhook events through automation tools to send formatted email alerts to your team.

Custom systems

Build your own integration using the webhook payload. See Webhook event schemas for the data format.

Alternative: Email alerts

For simpler use cases, TheirStack offers built-in email alerts without setting up webhooks:

• Daily alerts: Fresh matches every morning
• Weekly alerts: Summary of new jobs every Monday

See Email Alerts to set this up.

Use case examples

Sales: Monitor companies hiring for roles that use your product

If you sell a testing automation tool, monitor jobs mentioning "manual testing", "QA engineer", or "test automation". These companies have testing needs and budget.

Recruiting: Track jobs in specific industries and locations

Set up alerts for "Software Engineer" jobs in "Berlin" at "Series A-C" startups. Be the first to know when your target companies are hiring.

Research: Monitor technology adoption

Track jobs mentioning specific technologies like "Kubernetes", "Snowflake", or "React Native" to understand market trends and identify companies adopting new tools.

Data coverage

TheirStack monitors job postings from:

• 329k job boards, ATS platforms, and company career pages
• 195 countries worldwide
• 192M active job listings tracked

New jobs are discovered and indexed continuously, so your webhooks fire as soon as we detect new postings.

Further reading