Recruitment Automation Using Job Postings

Your competitors found out about that open role before you did.

While you were browsing LinkedIn this morning, another agency already reached out to the hiring manager. They got there first because they weren't browsing—they had an automated alert.

Job postings are public declarations of hiring need. Approved budget. Active timeline. Proven demand. If you can reach a company before competitors even know the role exists, you win more deals.

This guide shows how recruiting agencies automate prospecting with job posting data—and why this beats manual job board checking.

Why Job Postings Beat Every Other Prospecting Signal

When a company posts a job, they're telling the world three things:

They have budget — The role has been approved and funded
They have a timeline — They need to fill this position soon
They have a specific need — The job description tells you exactly what they're looking for

This is more actionable than any other intent signal. Unlike vague "buying intent" data that guesses what companies might need, job postings are explicit declarations of demand.

First Call Wins

Multiple agencies approach the same company for the same role. The one that calls first—while the hiring manager is still defining the search—gets the meeting.

Manual job board checking means you're always behind. By the time you find a posting through daily browsing, other agencies have already made contact. Automated alerts put you first in line.

How Recruiting Agencies Can Automate Job Monitoring

TheirStack aggregates job postings from 320k sources—including LinkedIn, Indeed, Glassdoor, company career pages, and ATS platforms—into a single searchable database. You can set up automated alerts to get notified when new jobs match your criteria.

Here's how to set it up:

Create a job search with your criteria

Go to Job Search and add filters for the types of roles you want to monitor:

Job title: The roles you specialize in placing (e.g., "Software Engineer", "Sales Director", "Data Scientist")
Location: Countries, states, or cities where you operate
Company size: Target companies that typically need external recruiting help
Industry: Focus on sectors where you have expertise

Filter out competitor agencies

Use the "Company Type" filter to show only jobs from direct employers. This excludes jobs posted by other recruiting agencies, consultancies, and outsourcing firms—so you only see opportunities where you can add value.

Company type filter showing direct employer option

For more granular control, you can also exclude specific industries like "Staffing & Recruiting" or filter by company description patterns. See our guide on excluding recruiting agencies for details.

Save the search

Click the Save button to save your search. You need to save the search before you can create automated alerts.

Create a webhook for real-time alerts

Click the Webhooks button in the top right corner of your saved search.

Configure your webhook settings

Key settings for recruiting agencies:

Trigger once per company: Enable this if you only need to know that a company is hiring in your specialty—not every individual role. You'll get one alert per company, which is cleaner for outreach workflows.
Where to start:
- From now on: Only new jobs posted after you create the webhook
- All time: Include existing jobs that already match your search (useful if you want to immediately work a list of current opportunities)
Webhook URL: Paste the endpoint from your automation tool (Make, Zapier, n8n) or your custom system

Click "Send test event" to verify your connection works before saving.

Monitor incoming alerts

Once configured, you'll receive real-time notifications as new jobs match your criteria.

For a complete walkthrough, see How to set up a webhook.

Real-Time Alerts vs. Daily Digests: Which Should You Use?

TheirStack offers two ways to receive job alerts:

Webhooks (Real-Time)

Webhooks send notifications instantly when new jobs match your criteria. They're best for:

High-volume agencies that need to respond quickly to new opportunities
Teams using CRMs where you want to automatically create leads
Slack-based workflows where you want team visibility on new roles

Webhooks integrate with Make, Zapier, n8n, Slack, Salesforce, HubSpot, and any custom system that accepts HTTP requests.

Email Alerts (Daily/Weekly)

Email alerts send a digest of new matching jobs on a schedule. They're best for:

Solo recruiters or small teams with simpler workflows
Supplementary monitoring where real-time isn't critical
Quick setup without any integration work

To enable email alerts, toggle the option on your saved search. See Email Alerts for details.

Where to Send Your Job Alerts

Slack

Get instant team notifications when relevant jobs are posted. Your team sees new opportunities together, and can coordinate who reaches out.

See our guide: How to send jobs to Slack

CRM (Salesforce, HubSpot)

Automatically create leads or accounts when companies post jobs matching your criteria. The webhook payload includes company name, domain, job details, and more—all the data you need to populate a CRM record.

Use Make or Zapier to connect TheirStack webhooks to your CRM.

Make / Zapier

Build custom workflows that trigger on new job postings. Examples:

Add the company to a prospecting sequence
Enrich the lead with additional data
Notify specific team members based on job type or location
Log the opportunity in a spreadsheet

Custom Systems

If you have your own tools, webhooks deliver JSON payloads directly to any HTTP endpoint. See the webhook event schema for the data format.

Use Cases for Different Recruiting Specialties

Tech Recruiting Agency

Monitor developer roles at high-growth companies:

Job titles: "Software Engineer", "DevOps", "Data Engineer"
Company filters: Series A-C startups, tech industry
Location: Your target markets
Keywords in job description: Specific technologies you specialize in

Executive Search

Track C-level and VP openings:

Job titles: "CEO", "CFO", "VP Engineering", "Chief Product Officer"
Company size: 100+ employees (companies that need formal executive hiring)
Filter for jobs with known hiring manager for direct outreach

Healthcare Staffing

Focus on healthcare industry and specific roles:

Industry filter: Healthcare, Hospitals, Medical Practices
Job titles: "Registered Nurse", "Physician", "Medical Technician"
Location: Specific states or regions where you have licenses

Multi-Specialty Agency

Run separate alerts per team:

Create different saved searches for each specialty
Route webhooks to different Slack channels or CRM pipelines
Use "trigger once per company" to avoid duplicate outreach

Getting Hiring Manager Contact Information

For many job postings, TheirStack provides the hiring manager's name, role, and LinkedIn profile. This is the person who posted the job—often the recruiter or the direct hiring manager.

To focus on jobs where this data is available, use the "Has hiring manager" filter set to "Yes".

With the hiring manager's LinkedIn profile, you can send a direct, personalized message about the specific role they're trying to fill.

See Hiring Manager data for more details.

Why Other Prospecting Methods Fall Short

Manual Job Board Checking

Browsing LinkedIn, Indeed, and company career pages every day is time-consuming and puts you behind faster-moving competitors. You'll miss roles posted after your daily check, and you can't scale this approach across multiple specialties or geographies.

Generic Scraping Tools

Tools that scrape job boards require technical setup and maintenance. When job boards change their HTML structure, your scraper breaks. You also have to build your own deduplication and alerting logic.

All-in-One Platforms

Some platforms offer job monitoring as part of a broader recruiting suite. The trade-offs:

Delayed updates: Often daily or weekly batches, not real-time
Limited integrations: Email reports only, no webhooks or CRM connections
Fewer sources: May only cover major job boards, missing company career pages and niche platforms

TheirStack focuses specifically on job data infrastructure: 320k sources, real-time webhooks, and flexible integrations. You get the data when you need it, where you need it.

Data Coverage

TheirStack monitors job postings from:

320k job boards, ATS platforms, and company career pages
195 countries worldwide
174M active job listings

New jobs are discovered continuously, so your alerts fire as soon as we detect new postings.

Historical data back to 2021 is available if you want to analyze hiring patterns or identify companies that have recurring needs in your specialty.

Get Ahead of Your Competitors

Every hour you spend manually checking job boards is an hour your competitors are using automated alerts. Set up monitoring in minutes and start getting notified the moment target companies post new roles.